There are a lot of things you can do to improve your productivity but you need a little patience to learn when and how to use it. The best things is the tools I presenting now are free to use and work both on Linux and in an Windows environment.
1.Email management
If your company is making you use a tool like Microsoft Outlook don’t despair. Try to find the right settings and configure your Thunderbird client to work directly with your emails. The best way to become efficient is to use a simple folder structure like this

- Inbox
- ToDo
- ToCheck
- Important
- Archive
That’s it. No sub-folders, no filters no nothing. Go simple and efficient. The rule is that once you read an email from your Inbox move it right away to the corresponding folder. The ToDo folder is the most important one. Things there are your tasks that must be done asap. Your Check folder contains things that need a feedback, tasks you delegated and things that must be done but now urgent. Important files are the ones that contain all sort of information you will need at a moment in time. Try to keep this folder as compact as possible.
Finally the Archive folder is the place where you dump all your trash : unimportant junk, things you solved or old informations. Learning to use this simple system is the most powerful tool in case you get bombarded with tons of email each day. You can rest assure you will solve everything and people will be impressed with your efficiency.
2. File/Information management

In time, a lot of files and information will need to be saved on your computer. Don’t use to complicated tools to solve this task, use the text editor of your choice. The pick of the day is Geany, a text editor that has a sidebar where you can see all the open files. Install it for free in Ubuntu and Windows and learn to use it. Keep your text files clean and organized. Make a default file where you put all the informations that you don’t have time to sort. At the end of the day try to find the best container for it.
Don’t use to many folders to keep the files, one for work and one for home with not more the 10 files in each. Use Dropbox to keep them in sync and available when you are on the move. Be aware that hosting files in the cloud is dangerous so don’t put to many confidential information in them.
3.SecureLogin – Firefox Extension

One of the best extension for Firefox will help you to auto login on all the sites that require a user and password. Install it and click on remember bar on top of the screen the first time you login to a new service. Next time you just push the button and the app will auto-complete the fields for your and securely login you in. There are some sites that put a special rule in their login windows like yahoo but with this nice tutorial Why doesn’t Firefox Password Manager ask me to save passwords for some websites? you can even bypass that.
4.Wikipedia Lists

Learn to use Wikipedia for everything. You are looking for the best Ubuntu music player? Start by searching on Google for something you know like “Ubuntu rhythmbox” and follow the links at the bottom that will show you all the music players available. Looking for the best management tool ? Search on Wikipedia for the list of applications. After a bit of researching you will find all the notable apps for any OS and for any task you need.
5.Print screen Tool

If you are using windows then you have two powerful tools at your disposal : Webscreencapture to make complete print screens of web pages and Greenshot to capture any visual element. A simple image editor will open and you will have the possibility to mark some items before the final save. For Linux there is a similar tool called Shutter. To have a quick way to print screen and send the picture it’s very important and will make you communication with other people a breeze. Also make a single folder for images and save them all in a single place.
6.Folder structure

Think for a second how unorganized your files are. Try to make 2-3 partitions like temp and storage. Put all the new files in temp and in storage sort them when it’s time.
Are the main folders you will ever need. Making sub-folders is a must in this case but if you make the same file configuration on every computer you use ( and even the same partition structure ) you will find all the files in a snap.
7.Google Tools

Learn about Google, subscribe to their thousand blogs, remember applications like Google Reader, Google Calendar, Google docs , Google Bookmarks and make your life a lot easier. Almost any service has a free Api and a great number of plug-ins for Firefox.
Master the power of free services and you will be on top of everything no matter if it’s file management, news information or time tracking.
8.Google Calendar

This tool needs a special section cause of it’s uniqueness and powerfulness. Basically there are two things you can and need to insert here : birthday reminders and recurrent tasks. Once you learn to love this tool you will be obsess. The best extension for this service it’s called Gminder. Unfortunately it work only on Win OS but a replacement for Ubuntu is a must.
What this tool does is to connect you to the on line service and retrieve all your events. When you’re done you mark them with “dismiss” and the application will set them as completed. You see the things you didn’t had time for , the next events group by current day, next day and next week. Really a powerful tool.
9.Gmarks – Firefox extension

The last things we need to talk about is Bookmark synchronization. Again Google comes to the rescue. Install this plug-in, configure you settings and use you Firefox tool-bar to display a folder from Gmarks. ( Tools – > Addons ->Gmark->Preference->Display->Toolbar->input the name of your Gmark folder ; after that right click on a toolbar , Customize and drag the Gmark Toolbar element)
With the use of this tool-bar you will keep your Firefox window clean and neat. Set the most important links for you in this folder and they will be updated each time on all your computers.
Another gadget ” the star” is available to you so you can manage bookmarks with a few clicks of the mouse. Right click on a tool-bar and select Customize. Drag and drop the star icon. Don’t forget from time to time to sort and clean your endless bookmarks.
Tags: Download Work Temp Are, Google Calendar, install, OS